This study focused on the review of the manual mode of operations at some of the sections, namely the control section, the administration and passport section with a view to computerize their activities.
A computerized information system has been developed to facilitate storage and retrieval of information.Furthermore the adequate keeping of records of immigrants entering or leaving Nigeria and finally prints of the individuals involve are the provisional offers of the computerized system.All these measures are geared towards improving the effectiveness and efficiency of the immigration department.
TABLE OF CONTENTS
CHAPTER ONE
CHAPTER TWO
CHAPTER THREE
CHAPTER FOUR
PROCEDURE CHART
SYSTEM FLOW CHART
SYSTEM REQUIREMENTS
CHAPTER FIVE
CHAPTER SIX
DOCUMENTATION
CHAPTER SEVEN
RECOMMENDATION AND CONCLUSION
APPENDIX
REFERENCE
CHAPTER ONE
INTRODUCTION
The unity and mutual understanding reigning amongst the countries of the world today has encourage the free movement of people all over the world. Such people visits countries of their choice based on their interest many people travel to other countries for business transaction, tourism, education, diplomatic and political purpose and other miscellaneous reasons.
Despite the understanding existing amongst countries, intending visitors to any country are expected to have sought the mandate of the government of that country through the embassy or accredited representatives of the country based on his/her own country.
The immigration department therefore, is the official government agency responsible for taking care of the interest of intending immigrants or immigrants already residing in the country for monitoring and regulating the entry and exit of immigration into or out of their country.
The immigration Department in Nigeria established after the promulgation of the immigration act in 1963 are responsible for examining and interrogating any person wishing to enter or leave Nigeria through air, sea or land, moreso, the person’s baggage are searched to identify what he/she is travelling with.
The control section in the in the immigration department is saddled with the task of approving signed documents for travelling. The administration section deals with the documenting, processing and storage of traveler’s document for future references. The passport in the immigration department is saddled with the task of passport photographs. Filling of the acquired forms and forwarding of the forms to the control section where it will be approved and sign.
The design of an immigration information system involves a situation whereby all the activities and procedures carried out before an immigrant/emigrant will be credited is processed with the aid of the computer it requires a computer statement of immigration program since the computer can do virtually nothing without a workable computer program. The program contains all the immigration form by a particular immigrant/emigrant.
STATEMENT OF PROBLEM
From the inception of organisation, emphasizing on a particular department in the organisation the immigration has been engaging or encountering enormous problem running their daily activities in producing the travelling document for the immigrants/emigrants.
The glaring disadvantages of the manual approach of processing immigration document and some of problems it posses and underlets:
PURPOSE OF THE STUDY
This project is geared towards eradication of all the deformities and loopholes of the manual method of processing immigration requirement. This developing a new system to handle all the jobs/work involves in immigration electronically. Supplying all the deficiencies of the existing system.
Consequent upon the elimination of the deficiencies and edifying of the deformities encountered in the existing system. Over shadowing its operational incapacitation by developing a computer based, solution of storing information and processing of immigrant’s form
Furthermore, since the immigrations department has been manually functioning ever since it was promoted and established in1963, many people are wondering whether the design of a computerized immigration information system has any impact to their mode of operation. The outcome of these study will be useful to immigration department in general. The study will go along way in highlighting the procedures of the immigration information system been computerized thereby minimizing or eliminating any form of disfunctional or unwanted particulars. The eradication of the problem of traditional method and the implementation of the system will encourage the user’s to work for organisation because it reduces stress of work.
AIMS AND OBJECTIVES
The aim of this project is to work towards the elimination of ineffective mode of operation. It centered on the user to having conductive atmosphere for work thereby minimizing stress and further aimed as a means of safe guarding information, which will serve as reference for making management decision, it is also aimed at accurate and timely processing of immigration forms.
The objective from the initiator of the proposal is geared towards combating all the aims and the problems being discovered on the existing system. Finding out the requirement needed to build the new system, the type of database to be produced to suit the comfortability of the user of the software; would it be based on the sequential or random or index mode of operation.
SCOPE OF THE STUDY
The scope of this project work covers all the activities of immigration in Nigeria using the Federal Secretariat Enugu as a case study. iT will keep adequate records of immigrants entering or leaving Nigeria and hold a data bank of passport holders.
LIMITATIONS
In the course of carrying out the survey for the project work, the researcher encountered several bottlenecks, accumulated problems and constraints. Based on the limited availability of resources the researcher was compelled to limit his study to Federal Secretariat Enugu as his case study. Some of the problems, constraints or limitations are outlined as follows:
ASSUMPTIONS
Sequel to insufficient information, time lag, the researcher assume that the hardware for the installation of the software is already procured and the people to use the software are computer literate and importantly the researcher assume that the immigration information of the federal government secretariat Enugu has not been computerized. It is equally assume that the information collected during the study was reliable and valid.
DEFINITION OF TERMS
Fault Detection: The act of finding out errors, mistakes and illegal acts carried out while filling the forms.
Duration: Time taken to complete the form processing.
Admission: The act of making one’s entry into a country legal.
Deportation: The act of sending one back to his country of origin as a result of being convicted of an offence punishable by imprisonment by government.
Design: It pertains to the planning, development and testing of new information system structures and modification of existing structure.
Aliens: The citizens of non-common wealth nation who are expected to obtain Visa before being permitted entry into Nigeria.
Visa: It is an endorsement on passport permitting the bearer to travel into country of issuing government.
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